Job: Personal Assistant, New York City, NY

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General Information

Job title:
Personal Assistant
Job location:
New York City, NY  999999 United States
Requisition code:
Date posted:
Job type:
Comprehensive benefits package effective after 90-days of employment; employer will contribute to 80% of core benefits; eligibility for 401(K); 3 weeks of vacation per year
Job Category:
Personal Assistant

Job Description

Private New York family seeks a naturally motivated, detail-oriented, and experienced Personal Assistant to assist with the continuous coordination, management, and maintenance of their residence and organization of the principals’ personal and professional endeavors. The schedule consists of a five-day flex workweek, with OVERRIDING flexibility to work additional hours when needed and requested. The ideal candidate must thrive in unpredictable, high-pressured, and unstructured environments.

The family consists of Mr. and Mrs. and three children. The ideal candidate is a self-starter who is swift, clever, and energetic. The candidate must be discrete and able to understand professional boundaries within the position. Additional position components will consist of traveling to the family’s seasonal residences as needed. The division of this role is roughly 90% scheduling and logistics of the family’s day-to-day. Taking initiative and having a professional mindset is key to succeeding in this role. This individual must possess strong leadership and interpersonal skills to effectively be a liaison to domestic staff ensuring seamless organization and efficiency within the residences. The ideal candidate must be confident, reliable, hands-on, and possess the ability to quickly transform to any additional role when needed without being asked to do so.

Primary duties include, but are not limited to:
• Serving as an all around gatekeeper to the principals
• Overseeing daily schedules of principals and family members
• Managing additional household staff including scheduling and payroll
• Managing all vendor and contractor relationships for various residences including calendaring, accounts payable & project management
• Overseeing, sorting and attending to all email and mail correspondence and legal matters
• Assisting with calendar planning, scheduling, commercial travel coordination, and meeting logistics
• Personal shopping, stock procurement, grocery shopping, running errands, and concierge work
• Demonstrating a hands-on approach to daily house maintenance
• Oversight of all deliveries, renovation projects and general maintenance of the residence; making client aware of any necessary repairs or purchases that are beyond the scope of the household staff
• Ensuring the proper care of fine art, furnishing, and wardrobe
• Any additional tasks relating to Personal Assistant role as needed and upon request

Job Requirements

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 10– 12+ years related experience working in a similar role for a private home or family
• Exceptional organizational skills and dedication to responsibilities; above and beyond attitude
• Flexibility in scheduling with willingness to work long hours and overtime as needed
• Experience working in high stress, fast-paced environments where the utmost discretion and confidentiality are required
• Able to work well with challenging personalities; must know how to work both independently and as part of a domestic team
• Must be comfortable working in a home with children
• Computer savvy with proficiency in both Mac and PC systems, including Office, Internet, email, and smart phones
• Adept in operating smart home technology and accompanying systems
• Valid Passport REQUIRED; willing and available to travel with the family both domestic and abroad as needed
• Legally able to work within the United States
(Job number: 3871297)
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