Job: Administrative Assistant, Palm Beach, FL

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General Information

Job title:
Administrative Assistant
Job location:
Palm Beach, FL  99999 United States
Requisition code:
Date posted:
Job type:
Competitive Package
Job Category:
Personal Assistant

Job Description

Leading private staffing company is expanding in Florida and looking to hire an exceptional Administrative Assistant to support its Palm Beach and Miami, FL offices. Position will be based in Palm Beach FL. This employee is the first point of contact for incoming phone calls. The Administrative Assistant will work directly with the Recruiters to facilitate the selection of the best candidates for each search. This role is vital to the overall smooth operation of the offices and the ability to meet and exceed revenue goals. Like all associates of the Company, the Administrative Assistant must be articulate, organized, detail oriented, have strong written and verbal communication skills, and be efficient and competent on the computer. The Administrative Assistant within twelve months may also have the opportunity to advance to take on Junior Recruiter responsibilities.

Primary Duties:
• Answer telephones professionally and in an upbeat manner at all times
• Either answer client and candidate inquiries accurately or pass inquiries on to a Recruiter
• Professionally guide new candidates through the Company’s application process
• Review on-line applications and screen and set-up interviews for qualified candidates
• Scan candidate documents when they arrive at the office; perform first half of interview
• Follow-up with candidates to ensure the Company has received all their documents
• Perform verbal references and background checks on candidates
• Assist with compiling professional candidate profiles
• Be familiar with open jobs and work effectively with Recruiters to assist in filling jobs
• Make sure computer records are continuously updated and reflect real time activity
• Perform receptionist duties and make sure office always looks neat and clean

Job Requirements

• College degree; three to five years minimum work experience
• High end customer service and sales and marketing experience is necessary
• Pleasant and professional demeanor; poised, articulate and polite at all times
• Strong computer skills, including use of Microsoft Office and Outlook
• Excellent written and verbal communication skills; prefer bilingual in English and Spanish
• Ability to multi-task while being accurate and detail-oriented; outstanding organizational skills
• Confident, able to address client and candidate concerns quickly and accurately
• Strong work ethic and a positive attitude
• Must be a team player and able to work with employees in other offices
(Job number: 3848326)
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