Job: Executive Assistant Position Manhattan, NY, New York, NY

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General Information


Job title:
Executive Assistant Position Manhattan, NY
Job location:
New York, NY  10022 United States
Requisition code:
Date posted:
07/12/2019
Job type:
Full-Time
Compensation:
$100k
Medical/Dental/Vision – shared
Term Life – Employer paid (1x salary)
Long Term Disability – Employee paid
Commuter Benefits – optional
Medical (FLEX SPENDING) – optional
Voluntary 401(k)
AFLAC - Voluntary
Paid Time Off (PTO)
Job Category:
Executive Assistant

Job Description


PERSONAL :
• HOUSEHOLD STAFF
1. Liaise with household staff
2. Organize payroll for household staff
3. Liaise with ADP, INC. on behalf of household staff
4. Maintenance of detailed information on staff; files, spreadsheets, etc.

• HOUSEHOLD VENDORS
1. Liaise with household vendors
2. Arrange for household maintenance and repairs
3. Receipt and payment of vendor invoices, which, in addition to household vendors, include property taxes, automobile loans, civic associations, membership clubs, personal insurance, and personal donations
4. Maintenance of detailed information on expenditures per residence
5. Maintenance of vendor files which, in addition to household vendors, include property taxes, automobile loans civic associations, membership clubs, personal insurance, personal donations and MEF Foundation invoices

THE FOUNDATION
1. Maintenance of detailed records and files of all donations and organizations
2. Liaise with organizations
3. Manage Foundation check book and make donation payments by check or American Express card
4. Liaise with Olstein Capital Funds and Northern Trust Bank to manage Foundation funds

BOARDS
1. Liaise, maintain calendar, organize conference calls etc. for various boards and committees, including RFK, UCONN and Palm Beach Police Foundation
2. Maintenance of detailed information for various boards and committees; files, spreadsheets, etc.

MISCELLANEOUS
1. Maintenance of personal calendar
2. Maintenance of personal contacts
3. Personal correspondence
4. Addressing envelopes for special mailings
5. Arrange private travel

BUSINESS:
• CLIENTS AND BUSINESS CONTACTS
1. Liaise with clients and their assistants on telephone or in person
2. Screen telephone calls
3. Maintenance of business calendar
4. Maintenance of professional contacts
5. Professional correspondence
6. Be a positive representative of the principle and the company

Job Requirements


8 years experience of working as an executive assistant with high level executives.
(Job number: 3848318)
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