Job: Personal Assistant, Malibu, California, United States of America, London, London

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General Information


Job title:
Personal Assistant, Malibu, California, United States of America
Job location:
London, London  XX United Kingdom
Requisition code:
1065 LD
Date posted:
02/18/2020
Job type:
Full-Time
Compensation:
Job Category:
Personal Assistant

Job Description


Personal Assistant, Malibu, California, United States of America

A new Live out position is available in a home based office in Malibu, California, USA for an personal assistant.

The ideal candidate would have experience in a similar position, able to think out the box, solutions-orientated and willing to learn. Travel with the principal may be required.

This is a live-out position with an immediate start.

Profile
?
3-5 years of experience in a similar position
Excellent written and verbal communication skills
Organised and would have a calm manner
Fluent English, Spanish would be a plus
Ability to travel
Ability to work alone and take initiative
Positive and willing to learn/adapt

Responsibilities

Managing the employer’s private office: all correspondences, make sure that “thank you” notes are sent promptly
Manage inbox and help me feel more in control of my life by understanding my needs and managing them in a professional way.
Communicate properly so I know what is getting done but you will manage the details.
Managing all aspects of principal’s personal life, all errands, personals shopping
Organizing all important documentation, maintaining it up-to-date and readily accessible
Organizing, participating and taking notes during meetings
Diary management, arranging meetings, agendas, press and interview requests
Booking domestic and international personal travel as needed (both commercial and private), and create itineraries
Assist with auctions; manage shipping and receiving, returns, etc.
Preparing vacation home for visit: coordinating and working with house managers
Wardrobe maintenance: pack/unpack, place newly acquired items, send items to consignment, etc.
Occasionally help principal w coordination of philanthropic activities so Plan and coordinate events
Help with real estate investments: communicate with tenants, trouble shoot, oversee construction
Supervision renovations and repairs
Researching and hiring vendors of various services
Acting as liaison between contractors, sub-contractors, suppliers etc.
Pet care: walk the dogs once a day, occasional trips to the vet, once a week physical therapy
Occasionally handle dry cleaning
Keep environment organized
Work with other home staff
Help with holiday decorating
Projects and other as needed roles and responsibilities

Qualifications
?
Concise and clear written, exceptional interpersonal, professional and communication skills
Organized, meticulous
Have a car
Loveanimals
3-5 years of relevant experience
Four-year college degree preferred
Local candidate
Fluency in Spanish is a plus
Strong Microsoft Office Suite skills

Characteristics

Calm and consummate professional Resourceful
Kind, mild-mannered
Strong work ethic
Team player
Reliable
Self-motivated with the ability to work in a home environment
Strong attention to details, forward thinking, highly organize-do
High level of discretion, confidentiality and integrity
Ability to work and make decisions independently
Excellent memory
Ability to foresee and avert future problems

Schedules

Monday - Friday: 10am - 6pm

Salary - $35 - 37 per hour
Immediate Start

?Ad reference: 1065 LD

Job Requirements


3-5 years of experience in a similar position
Excellent written and verbal communication skills
Organised and would have a calm manner
Fluent English, Spanish would be a plus
Ability to travel
Ability to work alone and take initiative
Positive and willing to learn/adapt
(Job number: 3840750)
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