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Denver, CO 80012 United States
Commensurate with experience; full benefits package provided
A confidential and private Family Office in Denver, CO with growing businesses and a philanthropy organization is seeking a dynamic, polished and organized individual to serve as Full-Time Executive Assistant/Personal Assistant. This position will be responsible for managing a unique blend of Personal and Executive Assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable organizational skills. A strong orientation priority towards service with flexibility, proactiveness, and responsiveness are extremely important for this role. Candidates must be comfortable reporting to office daily, but also working at residence when necessary.
Duties include but are not limited to:
Coordination of household staff responsibilities
Managing heavy and ever-changing personal and professional calendars
Maintaining contact and address lists for business and personal use
Scheduling personal and business appointments
Planning domestic and international travel including the arrangement of flights, hotels, car service, etc.
Maintain seamless communication and connectivity with owner/family during times of intense travel
Handling phone calls, answering emails and creating correspondence while proactively prioritizing for the owners with minimal direction
Preparing reports and overviews for key meetings
Maintaining and tracking expenses
Record-keeping of business activities including meeting minutes and time-sheets
Gift purchasing, and management of all cards and correspondence to colleagues, family and friends
Assisting with personal shopping and other personal errands
Occasionally work on special projects and special events both corporate (e.g., holiday parties) and personal (e.g., birthday parties)
Managing highly confidential and sensitive information with the utmost discretion
Various support for project management and sourcing vendor relationships
Coordination of various services for other family members
Strong culture of service
Ability to travel internationally and domestically whenever necessary (minimal amount of travel required)
Highly resourceful, organized, detail oriented, proactive, excellent time management, efficient, deadline oriented and service focused
Attentive to family's preferences and style
Ability to maintain discretion with confidential information and utmost respect for family’s privacy
Professional presentation of self, positive attitude, calm demeanor and ability to handle responsibilities with ease
Ability to develop and maintain solid working relationships with professional and personal contacts
Ability to work collaboratively with family office and supervise domestic staff
Ability to easily take direction and anticipate the needs of the owner and family
Resourceful and ability to find the best tickets for events and shows, concerts, knowledgeable about new/best restaurants, etc.
Strong ability to proactively communicate and collaborate efficiently with owners, office staff, domestic staff, family and friends, etc.
Strong Mac/iOS technology skills and highly proficient in all Microsoft Office software including Word, PowerPoint, Excel and Outlook to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy
Flexibility and willingness to work odd hours when necessary
Exceptional writing and editing skills
? Bachelor's degree
? A minimum of 5 years of experience in an executive and/or personal assistant role
? Ability to pass extensive background checks
? Driver's License and clean driving record
? Willingness to sign a Confidentiality Agreement
To apply or for more details, please email firstname.lastname@example.org. Open to candidates throughout the United States.