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General Information


Job title: Seeking Skillful and Organized Property/Project Manager
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Job location: San Francisco, CA  94123 United States
Requisition code:
Date posted: 08/22/2017
Job type: Full-Time
Compensation: $125k + Full Benefits
Job Category:Estate Manager
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Job Description

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We are assisting an asset management company that seeks excellence, demands a high standard, and compensates highly. We seek a Project/Property Manager to provide global property management services across various residential properties in the United States and Europe.

Who we seek:
• Someone looking for a series of challenges.
• Someone willing to travel both domestically and internationally as needed.
• Someone who is a self-starter and one who is motivated and fueled by integrity and professionalism at all times. Our team spirit is that no detail is too small, and no challenge is too great.
• We are looking for attitudes that reflect our own: confident, positive, and honest. You must be willing to hit the ground running, create processes and systems, and manage complex and challenging workflows.
• Someone able to take clear directives and complete tasks in a timely manner.
• Someone who is highly-organized and detail-oriented.
• Someone who has flexibility and is willing to do what is necessary to get the job done.

Reporting directly to our Logistics Director, you will help maintain and manage our domestic and international properties, as needed. You will be managing multiple properties, and various projects on each of those properties (which is why neither ‘Property Manager’ or ‘Project Manager’ are themselves sufficient descriptions).

General Management & Administrative
• Receive and Negotiate contracts/service agreements, review and submit for approval by headquarters. Ensure terms are accurate reflection of services provided and that costs are minimized while quality is maximized.
• Under the direction of our Logistics Director assist with placing furniture, art, vehicles and other property assets into use.
• Receive and submit all invoices / bills for processing.
• Submit payroll approvals for household/property related employees with Logistics Director.
• Prepare and coordinate budgets for each property directly with the Logistics Director and manage expenses accordingly.
• Help HQ maintain robust files on all properties, vehicles and property related assets.
• Request financial transactions as needed (e.g. wire requests)
• Prepare and present property reports (budgets, completed items, upcoming work, etc.)
• Other duties as assigned.

Property Maintenance
• Establish weekly, monthly, quarterly, annual and seasonal maintenance requirements for each property.
• Create/implement preventative maintenance programs that minimize equipment failures and downtimes with minimal inconvenience to the owners. (e.g. furnace replacement, exterior/interior painting, HVAC duct cleaning).
• Responsible for hiring and managing providers to ensure the overall upkeep and maintenance of the exterior of all residences.
• Coordinate the setup, management, and invoicing/billing of household utilities.
• Coordinate with IT provider on the installation, setup and updating of all on-site technology with utmost focus on security and reliability.
• Act as the first responder on equipment and appliance issues, including alarm systems, TVs, sound systems, fans, and all other appliances and equipment.
• Understand, monitor, and properly respond to house operation and warning systems.
• Maintain records of the house systems, track warranties, filter changes and appliance repairs, smoke and fire alarm servicing, maintain and update emergency supplies.
• Other duties as assigned.
Improvements and Projects
• Coordinate improvement projects, structural and cosmetic changes and upgrades, oversee installation of residential equipment, furnishing and fixtures, and manage projects for requested décor changes.
• Provide general construction oversight, including obtaining proposals, contractor’s bids, and contracts as well as reviewing schedules and cost controls on all approved projects.
• Oversee contractors, permit specialists, etc..
• Ensure projects progress on budget and on time. Identify problems and implement creative and efficient solutions.
• Work with security and technology specialists to ensure robust systems are put in place.
• Escalate matters requiring HQ decision making.
• Finding, hiring, retaining and managing architects and designers, where necessary.
• Prepare, manage and revise project budgets. Coordinate appropriate transfer of funds for purchases and payments.
• Review expenditures and coordinate with others to ensure appropriate tax related costs are captured (special tax deductions, property tax basis, etc.)
• Other duties as assigned.
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Job Requirements

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- MUST BE LOCAL CANDIDATE!!! We will only contact candidates who are local to the San Francisco bay area.
- Must have minimum of 5 years' experience working as property manager or estate manager for HNW clientele
- Must be willing to travel to properties internationally at least 4 times/year
- Bilingual in English and Spanish is a plus!!!
- Clean Background Check/Driving Record
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